PRIVACY NOTICE AND CONSENT FORM
The Emerging Innovation for Growth Department (EIGD) informs you how the Grants for Research towards Agricultural Innovative Solutions Information System (GRAINS IS) collects, uses, processes, secures, and disposes of the information you provide.
COLLECTION AND USE OF INFORMATION
SEARCA collects personal data (personal information and sensitive personal information) necessary to evaluated applications for grants. This includes your name, contact details, academic and employment background, and a Curriculum Vitae. All data is treated confidentially and used solely for program purposes.
Applicants may update or request deletion of their data at any time via eigd@searca.org. Withdrawal of an application means exclusion from further evaluation.
DATA SHARING AND DISCLOSURE
SEARCA does not share your personal data unless legally required or with your explicit consent. Third-party institutions must comply with SEARCA's data privacy agreements and applicable laws, including cross-border regulations where applicable.
DATA RETENTION AND DISPOSAL
Data is retained only for as long as necessary for the sole purpose of this program. Personal data from unaccepted applicants is deleted after evaluation. For accepted grantees, CVs, bank details, and IDs are retained until project completion and then securely deleted. Signed agreements are securely archieved physically.
Consent remains valid for the duration of the data processing activity unless withdrawn in writing.
SECURITY MEASURES
SEARCA uses physical, electronic, and procedural safeguards including encrypted storage, access control, and cybersecurity training to protect personal data. While all efforts are made to ensure security, no system is completely immune from risk.
RIGHTS AND INQUIRIES
Applicants have rights under the Data Privacy Act of 2012. Concerns may be addressed to:
DATA PROTECTION OFFICER
Southeast Asian Regional Center for Graduate Study and Research in Agriculture (SEARCA)
College, Los Baños, Laguna 4031, Philippines
Email address: DPO@searca.org
T: (+63-49) 536-2290 / (+63-2) 8657-1300 to 1302
View SEARCA's full Privacy Statement through this LINK.
STATEMENT OF CONSENT
I authorize SEARCA to use my information in the GRAINS IS for the purpose of:
I understand that withholding consent may affect for my eligibility for the grant.
I am accomplishing this application:
Signed this 14 day of September 2025.
